Pick up the phone and call your wedding vendors!

by | Entertainment Wisdom, Reception Wisdom, Wisdom


Serge of DJ:Plus! Entertainment, DJ:Plus! Entertainment
Find me on Ms Polka Dot's Directory

Image by White Rabbit Productions via  Mel & Jamie’s Lovely Yarra Valley Wedding

We have become so reliant on hiding behind emails and technology. Today on the blog DJ: Plus! Entertainment says a phone call and in-person meeting will save you time in the end and ensure you get the most of out your wedding vendors. Take it away DJ: Plus! Entertainment

In this day and age where there never appears to be enough time to do all the things we all need or want to do, plus the multitude of digital technologies and social media platforms which, whilst are meant to make things easier, can actually end up being distractions, are still time consuming and I believe, is making us less social. As a consequence, it appears that the art of verbal conversation is slowly dying.

Image by Long Way Home Photography via Kimberley & Justin’s Surprise Wedding At Brunswick Foodstore

When a couple is organising a wedding, due to technology and social media platforms, it is very easy to send a quick message or enquiry by email, text, Facebook, Messenger or many other methods. Mostly these contain very little information e.g. “Hi there, I am after your price and packages for a wedding DJ / MC for my wedding.” (This is an actual enquiry received recently). But swap out DJ / MC for any other wedding supplier be it Floral Designer, Cake Designer, Celebrant, Photographer, Videographer, etc. and it is no different – there is just not enough information to provide an accurate quotation, nor a way of knowing whether that particular bride’s needs and wants can actually be met, let alone knowing if there is even availability for their wedding date!

Image by Long Way Home Photography via Kimberley & Justin’s Surprise Wedding At Brunswick Foodstore

The other thing you need to know and remember when contacting a potential wedding DJ / MC and any wedding supplier really, is that they are trying to see if they are a good fit for you just as much as you are for them. Wedding professionals enjoy working with those they “click” with just as much as you, so it is important to keep that in mind.

Finding the right Master of Ceremonies and/or Disc Jockey entertainment is essential to having a great wedding celebration. Hire the wrong one and it can potentially ruin the whole wedding day! Wouldn’t it be a shame if, for whatever reason, the reception did not flow perfectly, key moments are not given the consideration needed to make them more fun, impactful or meaningful because the time was not taken to find out what and why it was important to the couple and their family and/or that big party that was envisaged never materialises?. Think about it for a moment…. a wedding day is full of symbolism and ceremony and what is really needed is someone who understands, respects and values the significance of the day and what it means to all those involved.

Image by Carmen Rose Photography

So how can you ensure that your MC and/or DJ fully understands what you want and need? Well you need to at least speak with them! “But I can explain that in an email, text or message,” you say. Yes you certainly can, but the written word is subject to individual interpretation and possible misunderstanding.  There is no way of determining whether the couple’s wants and needs can be delivered without digging deeper by having a conversation and making sure that it can be delivered.

Image by White Rabbit Productions via  Mel & Jamie’s Lovely Yarra Valley Wedding

Remember also that a MC and/or DJ service is just that, a “service”, which means it is not a commodity or product that you can actually see prior to the wedding day like flowers, decorations, cars, etc. and all services are not the same. Accordingly, you will need to get to know them and they will need to ultimately earn your trust by demonstrating and validating to you their professionalism, care and value they place in your wedding day. The only way to do this properly, is with a conversation – not a sales meeting, but a conversation going through what is really important to you and how they can help you realise your dream wedding. This will give you a far better understanding of the sort of person they are and if they are a good fit for your wedding.

If the phone conversation gets you excited about a particular MC/DJ, this should be followed by a physical meeting to get to know the person you may ultimately entrust better. This meeting will tell you quite a lot about their personality, style and professionalism. You will be able to ask in-depth questions related to your expectations and processes.

Image by Heart and Colour via Connor and Jessica’s Elegant Trenavin Chapel Wedding

As you will hopefully now understand, a meeting will enable the expression of feelings and ideas much better because instead of using words only when choosing to email or phone for communication, there is eye contact, body and verbal language, mannerisms, you can better evaluate whether they are patient, do they understand what you are wanting and do they take the time to help you make the best choices for your wedding.

In summary the things to remember in order to ensure you find the best Wedding MC or Wedding DJ that is suited to your needs are;

  • Call and have a conversation
  •  If you are unable to call and need to send an email, text or message, include your phone number and a good time to call you
  • Meet with them face-to-face, it lets you get the full experience of their personality, style and professionalism.

Wishing you all the best wedding ever!

About DJ: Plus! Entertainment: DJ:Plus! Entertainment is a premium, boutique style, wedding DJ & MC entertainment service, designed to offer creative planning to make a wedding so much more personal, engaging and meaningful, resulting in an original celebration that totally represents each couple and is heaps of FUN. This is coupled with polished announcements and customised ideas for guest involvement, all tied together into a smooth flowing agenda that will be simply unforgettable.

  • Hilary Jones says:
    November 3, 2017 at 2:49 pm

    Great ideas but a couple of thoughts – firstly, as brides/grooms have a lot of times never done this before they don’t know what questions to ask initially so rely on suppliers having standard packages as a starting point. Also – hearing impaired clients won’t be able to talk on the phone easily if at all, so that’s something suppliers need to be aware of:)

    Thanks for the article, very helpful 🙂

    • Serge - DJ:Plus! Entertainment says:
      November 3, 2017 at 4:30 pm

      Thank you for your comment Hillary, I appreciate it greatly, am pleased that you found it very helpful and value your input.

      Just to clarify, the intent of the article was to convey that a conversation of some description is necessary to determine whether a couples needs can be met or not. This conversation can take place using a variety of methods and not necessarily limited to over the phone. It could be via Skype, Facebook Messenger or various other online applications where even the hearing impaired would not be disadvantaged and able to get a good feel if a particular supplier is a good fit for them.

      I understand that most couples have never organised a wedding before, which is alll the more reason they should have a conversation with potential suppliers as this will give them lots of iformation and options to custom craft their wedding to reflect their personalities. But it is so frustrating when as a supplier, you receive numerous one line enquiries each week which have insufficient information to even determine availability, let alone anything else. Professionals truly want to give clients the best wedding day they can, which means they can’t, and shouldn’t, second guess what is required nor assume everybody wants the same thing for their special day (they don’t).

      A conversation helps clarify all this – and by conversation, I don’t mean a sales meeting, I mean a friendly chat about what is needed and wanted. The best suppliers will even offer ideas to help you achieve your dream wedding without the slightest expectation of a booking.



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